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Car Rental Management
Software for Independent
Operators
Fleet management, booking calendar, customer CRM, invoicing, and real P&L — all in one platform. Built by a rental owner, for rental owners.
What's included in every plan
- ✓Booking calendar & fleet management
- ✓Customer CRM with blacklist protection
- ✓PDF invoicing with email send
- ✓Real P&L — revenue, costs, depreciation
- ✓Marketplace listing — 0% commission
- ✓Excel import — cars & customers
- ✓Unlimited team members
- ✓Export your data anytime
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Built by a rental owner. I've run Baltic Car Rent in Riga for 15 years. CarRentDesk is the platform I needed and never had — built for independent operators across Europe.
— Guntars Nemiro, Founder
Booking & availability calendar
Every car. Every day.
At a glance.
Visual Gantt calendar shows all your vehicles and their bookings in one view. Create, move, and extend rentals without touching a spreadsheet.
- ✓Spot conflicts and gaps instantly
- ✓Short-term and long-term rentals side by side
- ✓Click any slot to create or edit a booking
- ✓Today view shows pick-ups and returns at a glance
Fleet management software
Every car. Every detail.
Nothing missed.
Full vehicle records with inspection dates, insurance expiry, odometer readings, and maintenance history. Reminders before anything lapses.
- ✓Insurance and inspection expiry alerts
- ✓Odometer and fuel type tracking
- ✓Per-vehicle revenue and utilisation
- ✓Maintenance log with cost history
Car rental CRM
Know your customers.
Protect your business.
Full customer database with rental history, document numbers, and risk flags. The global blacklist network alerts you to problem customers reported by other rental companies.
- ✓Driver licence, ID, passport stored securely
- ✓Rental history for every customer
- ✓Global blacklist — alerts from other operators
- ✓Blacklist flag visible on every new booking
From
Baltic Car Rent SIA
Rīga, Latvia
VAT LV40003XXXXX
To
Mārtiņš Bērziņš
Issued: 3 Jun 2026
Due: 3 Jun 2026
Rental invoicing software
Professional invoices.
One click.
Generate a PDF invoice from any booking in one click. Edit any field before sending — line items, VAT rate, invoice number. Email it directly from the platform and track the status.
- ✓PDF generated from booking data automatically
- ✓Fully editable before sending
- ✓Email direct from the platform
- ✓Track draft / sent / paid status
Revenue & P&L reporting
Real profit numbers.
Not just bookings.
Pro-rata daily revenue, amortised insurance, maintenance costs, and per-vehicle depreciation. The monthly net profit number your accountant would recognise — built in, no spreadsheet needed.
- ✓Pro-rata revenue — counted by the day, not the invoice
- ✓Insurance and fees amortised across the year
- ✓Straight-line vehicle depreciation auto-calculated
- ✓Per-car profitability — see which vehicles pay off
Revenue
€27.5k
Costs
€8.1k
Net
€19.4k
Marketplace listing — 0% commission
Get found.
Keep every euro.
Your company is listed on CarRentDesk.com — customers searching for car rentals in your city find you directly. They call, WhatsApp, or email you. No booking middleman. No commission. Ever.
- ✓Listed in your city from day one
- ✓Direct phone, WhatsApp, email contact
- ✓0% commission — no cut of your revenue
- ✓Verified badge for active platform users
Pricing
Simple pricing that scales with your fleet.
One plan, every feature. Pay only for the size of your fleet — no per-module fees, no commission, no surprises. Two months free when you pay yearly.
Every plan includes everything
All prices in EUR, excluding VAT. Cancel anytime. Your data is always yours to export.
Frequently asked
Questions every rental owner asks first.
How much does CarRentDesk cost?
One simple plan priced by fleet size, with every feature included: Starter (up to 10 vehicles) €29/month, Growth (11–25 vehicles) €49/month, and Pro (26–40 vehicles) €90/month. Larger fleets get custom pricing. Pay yearly and get two months free. Start with a free trial — no credit card required.
Do you take a commission on bookings?
No. Ever. CarRentDesk is direct-contact only — phone, WhatsApp, email. We never see your customer's payment, and we don't insert ourselves between you and the renter. Your customer relationship stays yours.
What if I want to leave?
Full data export in CSV + PDF. We don't hold your data hostage. Cancel anytime. The principle: if our software stops being worth what you pay, you should leave — without paying us a cent more.
Where is my data hosted? Is it GDPR-compliant?
EU-only infrastructure (Frankfurt and Ireland regions). Postgres on Supabase with row-level security per company. Full GDPR compliance: audit logs, configurable retention, and the right to export and delete every piece of data you put into the system.
Do customers book through CarRentDesk?
No. The marketplace is a discovery surface, not a booking platform. Customers find your listing, then call, WhatsApp, or email you directly. Booking, pricing, deposits, and the rental agreement all stay in your system — not ours.
How is this different from existing rental software?
Two ways. First, we cover both sides — operations and visibility — in one platform, instead of you stitching together a booking tool, a marketplace listing, and a fleet spreadsheet. Second, we're built by a rental owner with fifteen years of operating experience in the Baltics, not by an outside team trying to disrupt rentals from afar.
What if my staff isn't tech-savvy?
The platform is designed for the parking lot, not the office. Phone-first, with simple, clear screens for the daily flows your staff actually uses. We train your team during onboarding, and direct WhatsApp support is included. If a feature is too complex, that's a bug we fix — not your problem.
What's the catch?
There isn't one. Pricing is simple and transparent — a flat monthly fee based on your fleet size, with every feature included and no commission on bookings. Cancel anytime and export your data. We have to earn your subscription every month.
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Questions? info@carrentdesk.com · Same-day reply.